Marketing/Communications Coordinator
Position Details: Full-Time Seasonal (non-exempt, mid-January through mid-June), in-office, based in Portland, Oregon
To apply: Please send your cover letter and resume with "Marketing Coordinator Application" in the subject line to tanyaw@rosefestival.org. Position open until filled.
Position Overview:
Put your marketing and communications skills to work by joining the dynamic team of professionals who produce the annual Portland Rose Festival for the 2025 season. The person in this full-time seasonal role will be an active member of the Communications Team, providing support for the Rose Festival's marketing projects. This includes (but is not limited to) content creation for social media channels, writing for newsletters, scripts and collateral, and keeping projects organized and on schedule to meet deadlines. We're looking for someone with great attention to detail, impeccable oral & written communication skills, creativity, and motivation to work in a fast-paced environment both independently and as part of a team.
Primary Duties and Responsibilities:
· Assist with managing the Portland Rose Festival's social media channels, creating content and scheduling posts according to an established cadence. Manage the communications calendar, including media and social media projects and fulfillment of contracted sponsor obligations. Manage the advertising calendar, tracking graphic design schedule for collateral and ads. Actively participate in Communications Team meetings, led by Communications Consultant. Create and launch Rose Festival eNewsletters and eBulletins and manage email subscriber list. Assist in managing media trade sponsorships, including on-time delivery of scripts and information and tracking media follow-through. Respond to media inquiries and comments from the general public. Assist in editing website content; manage website traffic tracking system. Maintain image bank for internal and external use. Assist with on-site public relations and media support needs
Skills Required:
Proficiency with social media channels, including but not limited to Instagram, Facebook, TikTok and YouTube. Ability to create social media content, using features native to the platforms and external applications like Canva or other design tools. Demonstrated ability to organize projects, meet deadlines and work under strict time lines; strong attention to detail and a demonstrated ability to take initiative. Superior written & oral communication skills; strong general office proficiency, operation of equipment & software (Microsoft Word, Excel, Outlook). Ability to work effectively independently and as part of a team, maintaining effective working relationships with staff, directors and volunteers.
Experience and Education Required:
Project management in a fast-paced environment. Experience in marketing, public relations and/or special events preferred; experience with managing social media accounts and demonstrated willingness to embrace new strategies and learn new tactics necessary for success. A four-year college degree is preferred. Understanding of the special events industry, fluency with the language and concepts of the communications industry, understanding of nonprofit organization mission & goals (specifically the Portland Rose Festival).
Work Environment:
Full time in an office setting, with periodic on-site outdoor event work. Job may require long periods of standing or walking, and some lifting.